Privacy Policy

Last updated: 20 August 2026

Kinetic Film Ltd respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use and protect personal information when you visit our website, contact us or engage with our services.

For the purposes of UK data protection law, Kinetic Film Ltd is the data controller responsible for the personal information described in this policy.

1. Who we are

Kinetic Film Ltd is a UK film and television production and consultancy company providing services including film production, co-production and audience intelligence services.

Our website is kineticfilm.com.

If you have any questions about this Privacy Policy or how we use your personal information, you can contact us through the contact details provided on our website.

2. Information we collect

Depending on how you interact with us, we may collect:

• your name;
• email address;
• telephone number;
• company or organisation;
• information about a film, television or other project that you provide to us;
• correspondence and communications between you and Kinetic Film;
• information submitted through website contact or enquiry forms;
• technical information such as your IP address, browser type, device information and website usage information; and
• cookie and similar technology information where applicable.

We ask that you do not send sensitive personal information through our website unless it is necessary for the purpose of your enquiry.

3. How we use your information

We may use personal information to:

• respond to enquiries;
• discuss potential projects, collaborations or services;
• prepare proposals, quotations or agreements;
• provide Audience Design Reports and other consultancy services;
• provide production or co-production services;
• administer contracts and business relationships;
• operate, maintain and secure our website;
• maintain appropriate business and financial records;
• comply with legal, regulatory and tax obligations; and
• establish, exercise or defend legal claims where necessary.

4. Our lawful bases for processing

Under UK data protection law, we must have a lawful basis for processing personal information.

Depending upon the circumstances, we may rely upon:

Contract
Where processing is necessary to take steps at your request before entering into a contract, or to perform a contract with you.

Legitimate interests
Where processing is necessary for our legitimate business interests, including responding to business enquiries, developing professional relationships, administering our services, protecting our website and operating Kinetic Film effectively, provided those interests are not overridden by your rights and interests.

Legal obligation
Where we need to process information to comply with a legal or regulatory requirement.

Consent
Where we specifically ask for your consent. Where processing is based upon consent, you may withdraw that consent at any time.

The ICO requires organisations to identify both their purposes and the corresponding lawful basis in their privacy information.

5. Contact and project enquiries

If you contact Kinetic Film through the website, email, telephone or another communication channel, we may retain the information you provide so that we can respond to your enquiry and, where appropriate, discuss a potential business relationship.

If your enquiry develops into a project or contractual relationship, relevant information may subsequently form part of our business and contractual records.

Please only provide project materials and personal information that you are authorised to share with us.

6. Cookies and website technologies

Our website may use cookies and similar technologies necessary for the website to function correctly.

Where we use non-essential cookies or similar technologies, for example for analytics, advertising or other optional functionality, these will be controlled through our cookie-consent mechanism where consent is required.

You can change your cookie preferences through the cookie controls available on the website.

UK rules require website operators to provide clear information about cookies and similar technologies. Consent is generally required before non-essential technologies are used, subject to applicable statutory exceptions.

7. Embedded and third-party content

Pages on our website may contain or link to content or services provided by third parties.

For example, the site may contain embedded video, social-media content or other externally hosted material. When you interact with third-party content, the relevant third party may process information about your visit in accordance with its own privacy practices.

We do not control the privacy practices of third-party websites and recommend reviewing their privacy information where appropriate.

8. Who we share information with

We do not sell your personal information.

We may disclose information where reasonably necessary to organisations that support the operation of our business, such as:

• website hosting and IT service providers;
• professional advisers, including accountants, lawyers and insurers;
• payment, banking or financial-service providers;
• production or professional service providers where necessary for a project; and
• government, regulatory, law-enforcement or tax authorities where disclosure is required by law.

Where another organisation processes personal information on our behalf, we take appropriate steps to ensure that the information is handled in accordance with applicable data protection law.

9. International transfers

Some technology and service providers used by Kinetic Film may process or store information outside the United Kingdom.

Where personal information is transferred internationally, we will take appropriate measures required by UK data protection law to protect that information. These may include transfers to countries covered by UK adequacy regulations or the use of appropriate contractual safeguards.

The ICO requires relevant international transfers and their safeguards to be addressed in privacy information where applicable.

10. How long we keep your information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including satisfying legal, accounting, contractual and reporting requirements.

The precise retention period depends upon the nature of the information and our relationship with you.

For example, an initial enquiry that does not result in a business relationship may be deleted when it is no longer reasonably required, while contractual, accounting and project records may need to be retained for longer periods for legal, tax, insurance or legitimate business purposes.

We periodically review information we hold and delete or anonymise it when it is no longer required.

11. Security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, loss or destruction.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

12. Your data protection rights

Depending upon the circumstances and the lawful basis on which we process your information, UK data protection law may give you rights including:

• the right to be informed about how your information is used;
• the right to request access to your personal information;
• the right to have inaccurate information corrected;
• the right to request deletion of your information in certain circumstances;
• the right to request restriction of processing in certain circumstances;
• the right to object to certain processing;
• the right to data portability in certain circumstances; and
• the right to withdraw consent where we rely upon consent.

These rights are not absolute and exemptions may apply.

You have the right to object to processing based upon our legitimate interests in certain circumstances.

The ICO specifically requires the right to object to be brought to people’s attention clearly and separately.

To exercise your rights, please contact Kinetic Film using the contact details provided on our website.

13. Complaints

If you have concerns about how Kinetic Film uses your personal information, please contact us first so that we have an opportunity to address them.

You also have the right to complain to the Information Commissioner’s Office, the UK’s data protection regulator.

Information Commissioner’s Office

The ICO confirms that UK organisations should tell individuals about their right to complain to the regulator and provide its contact information.

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our website, services, business practices or legal obligations.

The current version will be published on this page with the date of the latest update.